Administrative Training Institute, Nagaland Kohima - 797003

Site currently under updation. Inconvenience caused is regretted


State Training Policy

IT Policy of Nagaland

Web Guidelines

Email Management Guidelines


RTI Act, 2005

Disaster Management Act

Job Chart for faculties

Presentation on ATI

Disaster management Cell

Manual - III: Procedure followed in decision making process, including channels of supervision and accountability.

The final decision making for all matters is vested with the Director. Files relating to administrative matters other than conduct of training are generally processed initially at the level of LDAs/UDAs, who submit the files to Superintendent/Registrar, who in turn submit the file to Additional Directors/Joint Director. The Additional Directors submit the files to the Director for final orders. The day to day affairs are generally dealt with by the Additional Directors and dispose at his level. Matters having financial implications are endorsed to the D.D.O, who is also the Faculty Head (DM) and Joint Director(Accounts).

             Matters relating to conduct of the training courses are put up by the concerned Course Coordinators to the Course Directors. The Course Directors are generally Additional Directors and Joint Director. The Course Directors submit the files to the Director for final decision.

             Matters which require Govt. approval/sanction etc. are sent with approval of the Director to the Govt.



Decision-making Process

Designation of Final Decision-making Authority

Preparation of Training Calendar

The main activity of the Institute is training. Training courses to be conducted in a calendar year are published in the Training Calendar.

Every faculty submits proposed trainings to be conducted during the year to the Director by December. Meeting of officers are held and decide on the trainings to be conducted. Feedbacks from the trainees and the need of the government are taken into account.


Conduct of training courses

Organising and conducting training programmes.

Course Coordinators initiate files and put up to the Course Directors. Courses are designed by the respective Course Coordinators basing on the need and feedback. Invitation of nominations are sent out to various departments. Once nominations are accepted and guest faculties confirmed, the courses are conducted.

Director and Course Directors

Invitation /calling of Nomination


Draft Nominations are put up by respective Course Coordinators to Course Directors at least 2 months in advance.

 Approval of the Course Directors.

Course Directors

Sending out of nominations


Once draft Nominations are finalized, the letters are sent out through the Dak Runner to various departments or Offices etc.

Course Coordinator

Acceptance of nominations

Nominations received from the departments are scrutinized.

Course Coordinator examine as per the invitation of nomination letters.

Course Directors or Course Coordinator

Inviting/hiring of resource persons

Guest faculties are also invited for taking sessions wherein there is no expertise in the Institute.

Course Coordinators suggest and recommend names.

 Approval of Director or Course Director

Director or Course Director




Monitoring & Feedback

Feedback in the form of questionnaire is distributed to the participants at the end of every training. Feedback is used to assess the impact of any training.

After the conduct of training, Feedbacks are evaluated by the R&D Cell. The Course Coordinator put up to Course Director for implementing any changes.

 A copy is also sent to P&AR Deptt. for information.

Director or Course Director


Undertaking Improve­ments

The Director & Course Director leads the entire ATI Team towards attaining its set objectives as per the Training Calendar and Work Plan. Quality of works and outputs is always foremost in the minds of ATI staff and there is a constant endeavour to improve performance.

Fine tune recommendations from feedbacks to make them more acceptable and practical for implementation.

Director & Course Director.

Implementation/ Delivery of Service/ Utilization of Funds

Every Course Coordinator is responsible to submit Training Reports, Expenditure and Utilisation Certificate (if any)


Approval of Director or Course Director

Director or Course Director

Approval of training expenditure

Expenditure incurred during trainings includes Stationeries, refreshments, honorarium to guest faculties, Xeroxing of notes, POL for picking/dropping of guest faculties etc.

After conduct of courses all course coordinators put up expenses to respective Director through the Course Directors for approval.

 Approved expenses are sent to the DDO for sending proposals to the Govt.


Approval of other expenditure

Any purchases, repairs, replacement, civil works, rent, taxes, maintenance etc.

Officers or Dealing Assistants puts up details to concerned officers. 

Approval of Director.

 Approved expenses are sent to the DDO for sending proposals to the Govt.


Release of funds

Sanction accorded by the Government for payment.

Once Govt. sanction is received, concerned Officers put up the files to the DDO for approval for release of payments.

 The DDO puts up the matter to the Director.

 Once approved by the Director, DDO and Cashier make the payments.


Sanctioning of advances, GPF, POL, etc


After scrutiny of applications and other relevant documents, concerned staff/officer puts up for approval.


Sanctioning of leave

Employees of ATI desiring to apply or avail of any kind of leave.

Applications are sent to the Director for approval.



The Annual Plan document is prepared every year, which shows the financial allocations by the Government of Nagaland.

The Annual Plan document gives the details of allocations Head wise and all expenditure ought to be incurred within the allocated budget for each Head of Account. Broadly, the Annual Plan consists of Revenue and Capital Sections.

The DDO with assistance of the Officers are formulated based on the previous years’ performance and Government of Nagaland  instructions/guidelines.

 Approval of Budget is put up to the Director.

 Any amendments to the Annual Plan may be given by the Director, if required.


Annual Report

Annual Administrative Report

Reports and records of all training during the year are given by the Research & Development Cell of the Institute. 

After compilation the draft report is put up for approval



Audit of Annual Accounts

Auditors are sent by AG Office.

Approval and Adoption of Audit Report

 Forward to Director by DDO


Maintenance of the Hostel

Repairs, water supply, purchases, contracts etc for upkeep of the complex.

Associate Professor(DM) who is also the incharge of the maintenance and the hostel initiates the matter/file.

 Approval of the Additional Director(A) and/or Director. 

Additional Director(A)


Providing of refreshments to the participants

Estimate is taken from the Cook and lump sum advance is given to him for arranging and preparing refreshments.

Concerned Course Coordinators

Allotment of hostel rooms

hostel rooms allotted to NCS(probationers)  and participants of various trainings

Request taken from the trainee officers/participants.

 Caretaker and Chowkidar furnish status of rooms to concerned Course Coordinators.

Concerned Course Coordinators

Lending/hiring out of infrastructure facilities to other Govt. departments, NGOs, private parties etc.

ATI infrastructure facilities are being given out to other Govt. departments, NGOs, private parties etc. on payment for conducting workshops, seminars, meetings, conference etc.

Applications received from other Govt. departments, NGOs, private parties etc. are initiated by the Officer incharge of hostel depending on the status of such facilities.

Approval of higher authority.

Director or

Addl. Director (Admn)

Providing of information under RTI


Applications under the RTI are received by PIO or APIO.

PIO may take assistance of other officers or staff.

 PIO release information after receiving the cost of information from the applicant.


Submission of Annual Report on RTI to State Information Commission.


Information under RTI for the year is prepared and put up.

 Approval of Director.

After approval the information is sent to the State Information Commission.


             Supervision: The Director supervises the works of the Course Directors. The Course Directors supervise the works of the Course Coordinators under them. The office staff are supervised by the Registrar and Superintendents. In the absence of the Director, Additional Director (Admin) takes the charge of the Director.

             Accountability: Staff are accountable to officers under whom they are attached. The Course Coordinators are accountable to the Course Directors. All Officers, faculties and staff are accountable to the Director for timely disposal of the works allotted to them.